The Western Shores Dec. 8, 2011 BOD Special Meeting for road work was called to order at 6:00 by President Judy Barbaro at her home located at 34339 Island Dr. Thirty-nine members were present or had given their proxies. 30% of membership is required for a quorum which was met.
Road Maintenance and Repairs:
Ward shared copies of the work proposal. Money needed for the work is in the budget now with some to spare. Ward has prepared a 20 year plan. Don Taylor said we should make sure we have a good plan that isn't just a band-aid approach to the problem and will last for some time. He also expressed concern that an overlay on the road might increase his problem with flooding. Harold Loso explained that the road is crowned and that water runoff goes from side to side and should not cause such an increase. Harold also mentioned the culvert bridge which belongs to the Association. He suggested we would not want to get the county involved with that and should live with what we have there and improve as best we can. Marlene and Judy both stressed that we need to maintain the road we have now as well as plan for the future. Ward said we should concentrate on a 5 year plan and work from there. Get core samples, etc. in order to plan for the future, but go ahead with the seal coat now. Marlene said the road really should be cored before extensive work is done.
Ward presented 2 estimates which were both for $6500 for edge repair to the road and seal coating. The difference was that one uses a spray application and the other uses a squeegee application which would be preferable. That work should have a 4 year life (the cost of which would be less than $35 per lot per year). Note: This is not additional cost but is already in the budget. There were questions about some kind of curbing in certain areas and what cost estimates might be involved for that as future work is planned.
Don Taylor again stressed that he is in favor of road work but wants to be sure there's a solid long-range plan in place and that we don't rush. Ray Tuholski said that Don has a vote on this and that he should use it. Harold said that this should be regarded as maintenance right now and not improvement.
We were ready for a vote. All those present were in favor of spending the $6500 for immediate work (Step 1 of the plan), although there was one vote by email against. Approved.
Wayne West had some questions about the cracks and slurry mixture which were addressed by Ward. Ward also explained that road workers would be responsible for traffic flow. There were some concerns about temperatures necessary for sealing and access for emergency vehicles as portions of the road will be blocked during repairs. Residents will be notified in advance of such blockages. Signs will also be posted at the entrance to Western Shores.
Meeting adjourned at 6:40.
Submitted,
Gail Watson, Secretary
The Western Shores Dec. 8, 2011 regular BOD meeting was held at the home of the Barbaros directly following the special meeting concerning road work.
The secretary's report was read and approved. Motion by Ray Tuholski, second by Judy Barbaro.
The treasurer's report was handed out. There was a watering problem at the trailer lot resulting in a high water bill. Some bushes at the lot are still doing poorly and may need to be replaced.
Harold Loso had a question concerning the original amount that was once in the Road Fund. Monies had been temporarily moved from the General Fund to the Road Fund several years ago. Judy suggested that we return those funds to the proper account when possible. Evelyn will check on the exact amount. Ray moved for the return and Judy seconded. Approved. Judy was asked about investing in some CD's again as the funds continue to grow.
Old Business:
Bert asked about the annual meeting. We are allotted a 13 month time span in scheduling. It will be held on Jan.19 at the McGraths' home and will be a pot luck dinner. We will need to do a mailing for that meeting.
Harold Loso suggested getting an expert's word on restrictions concerning docks and buildings on docks. Don Taylor said structures must be 3-sided. He reported that his attorney says the Carders' building is not allowed.
Ray interjected that the Taylors have not followed restrictions themselves in some cases. They did not ask for approval of improvements that were made to their property. Don Taylor agreed that was so, but thought that violation wasn't as important as a structure on a dock. A quite heated exchange followed until both men were asked to lower their voices. Bert Allen and Judy both appealed for calm discussion and neighborly actions. Judy reminded everyone that the Board consists of volunteers. Cooler heads prevailed and the meeting continued.
The nominating committee (Ray, Judy, and Gail) has a slate for election of officers consisting of Ray, Evelyn, and Gail who have agreed to remain in their current positions. Bert has declined to remain because of the lack of neighborly behavior at meetings. Judy is uncertain whether she will choose to continue as President. However, Jack Bradley has agreed to run. Other candidates are needed. Please volunteer to serve on your Board of Directors.
Weed control in the canal is still in question. Ron Dow has a phone number for the correct person to contact about this. Gail will get the number and forward it to Judy.
New Business:
There was a request from Dave and Sandra Henault for approval for new windows and repainting of their trim. Approved.
Marlene suggested inserts for the trailer lot fence instead of constantly dealing with the condition of bushes or worrying about watering issues. County guidelines must be followed. We are unsure if that was an option at the time bushes were planted. Marlene will check on pricing. Judy will check on zoning issues. It was agreed the BugMan should be cancelled.
Ray pointed out a conflict in the By-Laws on delivery of notices that should be clarified. See Article 4 # 3 and 3b.
Bert moved for adjournment at 7:40. Seconded by Judy.
Submitted,
Gail Watson, Secretary