The Western Shores II annual meeting was held on Jan. 26, 2013 at the McGrath home on Western Shores Ln. All members were invited for a potluck lunch beginning at noon. Evelyn Nevins led us in prayer. Fabulous foods and the good company of friends and neighbors were enjoyed by all. Many thanks to the McGraths for graciously hosting again.
The meeting was called to order by President Jack Bradley at 1:20.
Minutes from the last meeting were approved.
The annual report was given by Jack. Trailer lot inventory has been completed. Some shrubs still need work. The new watering system is working efficiently. Work has been completed on both sides of the canal from the generous contributions of residents. There was no cost to the Association. Canals look nicer and boats are better able to navigate. Jack thanked Bert Allen, Ray Tuholski, Ron Dow, Curt Navarro, and Dennis Reese for their work coordinating those projects.
The treasurer's report was given by Evelyn Nevins. Expenses for the community have remained fairly steady. Four extra utility poles were discovered by the electric company that we had not previously been charged for. Those will be included on future bills. No taxes are due at this time. Insurance will be due soon. Assessments have been handed out or mailed.
Old Business:
A letter went out to residents concerning the newly formed ARC committee (architectural control committee). Jack read the letter aloud. Steve Popka asked about restrictions of the county vs. restrictions of the Association concerning such matters. ARC doesn't approve anyone's plans. They follow through to see if the plans were followed properly. The county has its own requirements. Geoff Norcross, Diane Reese, and Judy Perry were thanked for their work on ARC. Judy has 4 applications for work which have all been approved. Work should be done within 90 days from approval or owners will need to reapply.
New Business:
The new budget for 2013 was submitted. It was moved by Judy Perry and seconded by Steve Popka that the budget be accepted. Approved.
Results of the election were Joyce Norcross-38 votes, Paula Horton-2 write-ins, and Bert Allen-1 write-in.
Most residents feel that it would be helpful to have the Association's website address added to our entrance sign. It was suggested that a website professional be hired to take care of the website. (Evelyn has graciously provided this service for free in the past and offered to continue doing so.) We do not yet know a firm price as to what a professional might cost. It will be looked into. The site should include a homepage, contact information, description of our community, deed restrictions, all applications including residency, pets, architectural work, etc., and a listing of homes that are for sale. There may be a section of the website that would be private and password protected that would be for HOA members only containing minutes of meetings and such information. Judy said a paid site would eliminate advertising which is annoying. She also noted that computer use is more prevalent and thought the site would get a lot of attention. Gail Watson suggested redoing the stick-on lettering portions of the sign and adding the website address there as well as getting a new stop sign on the back for a better appearance. Dave Henault moved to redo the sign with the website address included and to replace the stop sign. Judy Perry seconded. Jack said he can buy a stop sign online for a reasonable price. Approved. Jack and Gail will do some checking on options for the sign. They will be brought back to the Board for approval.
WesternShoresHOA.com is available for our website address at a cost of $100. Judy Perry moved and John McGrath seconded to purchase. Approved.
Ray Tuholski reported that some bushes at the trailer lot need to be replaced and that others need some maintenance with new soil and mulch. Their looks can be revitalized for approximately $300. Bert Allen volunteered to help Ray. It was moved by John McGrath and seconded by Butch Blaine to do what is necessary to improve the bushes. Approved.
Ray also noticed that there are too many signs at the canal fence. He would like to remove duplicates and make it look better. Judy moved to give the Board and Ray the authority to deal with those. Seconded by Chuck Furhmann. Approved.
Meeting adjourned at 2:00.
Submitted,
Gail Watson
Secretary
The newly elected officers met with the rest of the Board immediately following the Annual Meeting of the members on Jan. 26, 2013. Joyce Norcross will serve as a Director. Other Board positions remain as follows: Jack Bradley, President; Dave Henault, Vice-President; Evelyn Nevins, Treasurer; Gail Watson, Secretary; and Ray Tuholski and John McGrath, Directors. There has been some confusion about the number of open positions on the ballot. Therefore, some officers will need to run for a 1-year term instead of a 2-year term at the next election in order to restore balance to the ballot. Evelyn Nevins, Dave Henault, and John McGrath volunteered to do so.
It was noted that an amendment to the By-Laws is needed concerning Association mailings. It would be prudent to hand deliver paperwork when possible in order to save postage expense.
The Board will meet next on Feb. 28, 2013 at the home of the Henaults. Jack will prepare an agenda.
Adjourned.
The meeting was called to order by President Jack Bradley at 1:20.
Minutes from the last meeting were approved.
The annual report was given by Jack. Trailer lot inventory has been completed. Some shrubs still need work. The new watering system is working efficiently. Work has been completed on both sides of the canal from the generous contributions of residents. There was no cost to the Association. Canals look nicer and boats are better able to navigate. Jack thanked Bert Allen, Ray Tuholski, Ron Dow, Curt Navarro, and Dennis Reese for their work coordinating those projects.
The treasurer's report was given by Evelyn Nevins. Expenses for the community have remained fairly steady. Four extra utility poles were discovered by the electric company that we had not previously been charged for. Those will be included on future bills. No taxes are due at this time. Insurance will be due soon. Assessments have been handed out or mailed.
Old Business:
A letter went out to residents concerning the newly formed ARC committee (architectural control committee). Jack read the letter aloud. Steve Popka asked about restrictions of the county vs. restrictions of the Association concerning such matters. ARC doesn't approve anyone's plans. They follow through to see if the plans were followed properly. The county has its own requirements. Geoff Norcross, Diane Reese, and Judy Perry were thanked for their work on ARC. Judy has 4 applications for work which have all been approved. Work should be done within 90 days from approval or owners will need to reapply.
New Business:
The new budget for 2013 was submitted. It was moved by Judy Perry and seconded by Steve Popka that the budget be accepted. Approved.
Results of the election were Joyce Norcross-38 votes, Paula Horton-2 write-ins, and Bert Allen-1 write-in.
Most residents feel that it would be helpful to have the Association's website address added to our entrance sign. It was suggested that a website professional be hired to take care of the website. (Evelyn has graciously provided this service for free in the past and offered to continue doing so.) We do not yet know a firm price as to what a professional might cost. It will be looked into. The site should include a homepage, contact information, description of our community, deed restrictions, all applications including residency, pets, architectural work, etc., and a listing of homes that are for sale. There may be a section of the website that would be private and password protected that would be for HOA members only containing minutes of meetings and such information. Judy said a paid site would eliminate advertising which is annoying. She also noted that computer use is more prevalent and thought the site would get a lot of attention. Gail Watson suggested redoing the stick-on lettering portions of the sign and adding the website address there as well as getting a new stop sign on the back for a better appearance. Dave Henault moved to redo the sign with the website address included and to replace the stop sign. Judy Perry seconded. Jack said he can buy a stop sign online for a reasonable price. Approved. Jack and Gail will do some checking on options for the sign. They will be brought back to the Board for approval.
WesternShoresHOA.com is available for our website address at a cost of $100. Judy Perry moved and John McGrath seconded to purchase. Approved.
Ray Tuholski reported that some bushes at the trailer lot need to be replaced and that others need some maintenance with new soil and mulch. Their looks can be revitalized for approximately $300. Bert Allen volunteered to help Ray. It was moved by John McGrath and seconded by Butch Blaine to do what is necessary to improve the bushes. Approved.
Ray also noticed that there are too many signs at the canal fence. He would like to remove duplicates and make it look better. Judy moved to give the Board and Ray the authority to deal with those. Seconded by Chuck Furhmann. Approved.
Meeting adjourned at 2:00.
Submitted,
Gail Watson
Secretary
The newly elected officers met with the rest of the Board immediately following the Annual Meeting of the members on Jan. 26, 2013. Joyce Norcross will serve as a Director. Other Board positions remain as follows: Jack Bradley, President; Dave Henault, Vice-President; Evelyn Nevins, Treasurer; Gail Watson, Secretary; and Ray Tuholski and John McGrath, Directors. There has been some confusion about the number of open positions on the ballot. Therefore, some officers will need to run for a 1-year term instead of a 2-year term at the next election in order to restore balance to the ballot. Evelyn Nevins, Dave Henault, and John McGrath volunteered to do so.
It was noted that an amendment to the By-Laws is needed concerning Association mailings. It would be prudent to hand deliver paperwork when possible in order to save postage expense.
The Board will meet next on Feb. 28, 2013 at the home of the Henaults. Jack will prepare an agenda.
Adjourned.
